Casco Township
Regular Meeting Minutes
May 4, 2010
7:00 p.m. Call to Order
Pledge to the Flag
Present: K. Holk, C. Stover, D.Goulston, P. Allagreen. J. Stevens, 9 Township residents, 1 visitor, Kelly Ostermann , Richmond Youth Initiative, St. Clair County Sheriff, Donnellon, Jeff White, Richmond –Lenox EMS and Richmond Fire Chief Rob Reindel.
Motion by C. Stover to approve Agenda with on (1) addition, under New Business “F” – Road Projects; and two (2) corrections under New Business – (1) Resolution 2010-12 corrected to Resolution 2010-07; and Resolution 2010-13 corrected to 2010-08. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
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Motion by C. Stover to approve Minutes of Regular Board meeting of April 6, 2010. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
Motion by J. Stevens to accept Financial Report. Supported by D. Goulston.
5 Ayes. 0 Nays. Motion carried.
1. New Business
A. St. Clair County Undersheriff Buckly, Richmond Fire Chief Reindel, Jeff White, Director of Richmond Lenox EMS/Suckerfest
Sheriff Donnellon addressed the Board and reported that the large crowd and number of citizen
Complaints were the biggest problems. He said that based on the numerous other events similar
To the Suckerfest held in the County, it is important to have pre-planning between his
Department, the Road Commission, Richmond Lenox EMS and Richmond Fire Department.
He went onto say that underage drinking was a big concern, although no citations were issued,
With the exception of a car accident. He advised that there had been one meeting with Mr.
Slota, wherein Mr. Slota advised he was not in charge of the event. There will be an additional
Meeting to follow. Next, Jeff White, Richmond Lenox EMS addressed the Board and stated
that pre-planning will Make the event a success. Lastly, Mr. Rob Reindel, Chief of the
Richmond Fire Department addressed the Board and reported that there had been an
unannounced road closing and in trying to respond to an emergency and could not get through
due to the large crowd of people who would not get out of the way, and threw things at
his vehicle. He advised there was no endorsement to shut the road down; and that if a road is
closed, emergency services should be notified by letter so an alternate route can be planned.
C. Stover inquired as to any bonding issues, and Sheriff Donnellon advised that the Township’s
corporate council should advise on that subject.
K. Holk referred to the Outdoor Gathering Ordinance 31, adopted in 1982. D. Goulston asked if
The event was exempt and P. Allagreen stated they are not. The event gives to the Salvation
Army, but are not tax exempt. K. Holk thanked the gentlemen for attending; and stated that there
is a year to plan.
B. Ordinance No. 53 / Addressing Flood Plain Management Provisions of the State Construction Code
K. Holk read proposed Ordinance #53 / Ordinance Addressing Floodplain Management
Provisions of the State Construction Code. W. Ruemenapp stated that after the Board
Completes the three (3) items they need to be sent into the gentleman at the DNRE along with
The application for FEMA membership. He went onto say that the downside is that if the
Township isn’t a member, if there are any state of emergencies declared, residents wouldn’t
Be eligible for FEMA aid. The Township has one year from today to send in the application.
Motion by P. Allagreen to adopt Ordinance #53, Ordinance Addressing Floodplain Management
Provisions of the State Construction Code. Supported by D. Goulston. Roll Call Vote:
K. Holk – Yes, C. Stover – Yes, P. Allagreen – Yes, D. Goulston – Yes, J. Stevens – Yes.
Motion carried.
C. Resolution 2010-07 / Participation in the National Flood Insurance Program
C. Stover read the proposed Resolution. K. Holk asked if the Township had a reproducible
Map. W. Ruemenapp said the Township has the FEMA maps we can perhaps downsize or we
Can ask the County and incorporate them into the Master Plan.
Motion by P. Allagreen to approve Resolution 2010-07. Supported by J. Stevens. Roll Call
Vote: C. Stover – Yes, K. Holk – Yes, P. Allagreen – Yes, D. Goulston – Yes, J. Stevens – Yes.
Motion carried.
D. Resolution 2010-08 / To Manage Flood Plain Development for the National Flood Insurance
Program
W. Ruemenapp stated there is certain criteria before you can qualify for FEMA insurance. He
Also stated that the Township will need to incorporate certain provisions into our permit process.
He went onto say that anyone in the Township can buy flood insurance even if they are not in a
Floodplain, and it is cheaper if you aren’t in a floodplain.
Motion by C. Stover to approve Resolution 2010-08. Supported by D. Goulston. Roll Call
Vote: C. Stover – Yes, K. Holk – Yes, P. Allagreen – Yes, D. Goulston – Yes, J. Stevens – Yes.
Motion carried.
E. Proposed Service Contract for 7 Computers and Server
P. Allagreen addressed the Board; and read the proposed Contract for Annual Service by
Network Computers. Carl from Network Computers addressed the Board and stated that there
will be no out of pocket expenses under this proposed Contract. J. Stevens inquired what
would be more cost effective, the Contract or paying hourly. D. Goulston asked what amount
the Township had expended last year by paying for service hourly. P. Allagreen advised that
she did not have that information. D. Goulston requested that next year a breakdown for hours
be submitted for comparison purposes.
Motion by D. Goulston to enter into yearly Contract for amount of $3,000.00. Supported by
J. Stevens. 5 Ayes. 0 Nays. Motion carried.
F. Road Projects
K. Holk advised that the North and South roads will have limestone applied at a cost of
$113,463.00; that 21% chloride will be applied to 42 miles plus an additional 9 miles of
Roads that received new stone for a total of $23,000.00; rubberizing cracks on St. Clair Hwy
Totaling $5,000.00; and ditch mowing totaling $5,500.00 for a grand total of $142,163.00.
She advised that the Township has approximately $27,013 of match money, and budgeted
$150,000.00 leaving about $20,000.00 for emergency road work.
Motion by C. Stover to approve Road projects. Supported by D. Goulston. 5 Ayes. 0 Nays.
Motion carried.
Payment of Bills
Motion by C. Stover to approve payment of bills submitted (#23661-23676; and two (2) debit card purchases) after the April 6, 2010 meeting totaling $8,380,54; and bills submitted (#23677-22714), e-file First State Bank Withholding, Michigan Department of State; and one (1) debit card purchase totaling $21,682.73; and check #1001 to Donald Scheuer for $248.00 for Liquor inspections and mileage. P. Allagreen explained that the asterisk on the bill detail reported (5/4/10) represented check out of order. Supported by D. Goulston. Roll call vote – C. Stover – Yes, K. Holk – Yes, P. Allagreen – Yes, D. Goulston – Yes, J. Stevens – Yes. Motion carried.
Citizens Comments
W. Ruemenapp commented that the cost of ditch mowing has gone up. There was brief discussion regarding Phragmites. D. Goulston inquired as to how the Aud was doing, and Kelly
Osterman gave a brief comment that all is going well and outlined some of the upcoming events.
She also commented that many Casco Township residents are attending events, and that the
Lions Club’s 70th Anniversary celebration will be held at the Aud. She stated that the Lions Club had started their meetings at the Aud 70 years ago.
Motion to adjourn at 8:10 p.m. by K. Holk. Supported by P. Allagreen. 5 Ayes. 0 Nays.
Motion carried.
Patricia M. Allagreen
Casco Township Clerk