June

Casco Township
Regular Meeting Minutes
June 6, 2006

7:00 p.m. Call to Order
Pledge to the Flag
Present: K. Holk, C. Stover, P. Allagreen, J. Stevens, D. Goulston
Four (4) Township Residents, to include Wally Evans, St. Clair County Commissioner
Deputy Clerk candidate, Mary Faulkner and family (4)

Motion by C. Stover to approve Agenda with two (2) additions 1 - under Correspondence, St. Clair County Master Plan Update and 2 - under New Business, Approval of Deputy Clerk and Compensation. Supported by P. Allagreen. 5 Ayes, 0 Nays. Motion carried.

Motion by C. Stover to approve Minutes of May 2, 2006 Regular Meeting. Supported by D. Goulston. 5 Ayes, 0 Nays. Motion carried.

Motion by J. Stevens to approve Financial Report of May 2, 2006, supported by D. Goulston. 5 Ayes, 0 Nays. Motion carried.

1. Correspondence

A. Communication from Bill Zweng, Cottrellville Township
Re: Central Dispatch Authority (CDA)
Supervisor Holk read May 22nd fax communication from Mr. Zweng advising outcome of first meeting of the CDA and the three (3) scenarios presented. Discussion with Wally Evans, St. Clair County Commissioner wherein the Board members advised Mr. Evans of their concerns regarding the apparent “rush” to implement the CDA. Board Members expressed their concerns that an administrator has been hired, but no authority has been put in place. Board members question the cost to the Townships and where the money will come from, since funding for such use is shrinking. Mr. Evans said it was his thought that St. Clair County will continue its present funding until such a time that it is
determined what the cost will be to the townships and how their funds will be ob-
tained. The Township Board is concerned that there are too many members pro-
posed to be on the CDA and that certain of the members will be only interested
in what is best for their interest, i. e. Fire Chiefs, County Sheriff, State Police,
Emergency Management rep, etc., that there will be too many “chiefs and not
enough Indians”. Mr. Evans advised of the CDA meeting on June 7th and stated that it was his hope that no vote would be taken. Mr. Evans expressed his concern that since no surcharges are implemented on cell phones, internet (VOIP)
phone access, only on landlines funds will be on the decrease, with no option
to make up for those lost funds.

B. Michigan Community Underwriters Insurance (MCU)
Re: Premium Increase
K. Holk advised of May 11, 2006 communication from John Gandolfi of MCU
and that she had not yet received the information as to the increase in the
Township’s premium. Concern was raised as to the $8,300.00 amount for
replacement of the storage building. Also, J. Stevens questioned the acquisition
date of 1946 for the Township hall building. It was the consensus of the Board
that the date the basement was done, that’s the date that was put on the tax rolls.

Casco Township
Regular Meeting Minutes
June 6, 2006
Page Two

C. St. Clair County Master Plan Update
K. Holk read communication of June 2, 2006 from Steve Cooper, Chair person,
St. Clair County Metropolitan Planning Commission advising of their intention
to update the St. Clair County Master Plan, which was adopted in 2000. He
asked if the Township wished to receive all correspondence electronically. J.
Stevens requested that the communication be faxed to the Township Planner,
Bircher Arroyo and Associates. It was the consensus of the Board to receive
all correspondence electronically.

2. New Business

A. Assessor’s Contract
K. Holk outlined proposed Assessor’s Contract as signed by Paul Vincent. He
will be in the office either one (1) full day or two (2) half days per week, will receive four (4) days vacation (which will give him one (1) month off) and will receive $1,450.00 per month or $17,400 annually.
Motion to approve proposed contract by P. Allagreen. Supported by C. Stover.
5 Ayes. 0 Nays. Motion carried.

B. Don Reuba
Re: Extension of time Building Permit #2907
Mr. Reuba addressed the Board and requested additional time for completion of
his modular home. K. Holk inquired as to why he hasn’t been able to finish in
the two (2) year period. Mr. Reuba indicated that all he needs is his final plumbing inspection and then the final building inspection. He advised that the
project has turned out to be more than he had originally anticipated. He said that
he had had to have the home moved to his property. K. Holk explained that extensions are generally granted for extenuating circumstances. D. Goulston asked if an additional thirty (30) days would be enough time for Mr. Reuba to
complete the project and obtain his Certificate of Occupancy. Mr. Reuba said
yes. P. Allagreen stressed to Mr. Reuba that he must have his final building
inspection and obtain his C of O before the July 24th date or he will lose his
bond. She asked him specifically if he understood and he said he did under-
stand.
Motion by C. Stover to allow an additional thirty (30) days to July 24, 2006
to complete and receive his Certificate of Occupancy. Supported by D. Goulston.
5 Ayes. 0 Nays. Motion carried.

C. Bids for Trees
Township Board considered bids from Quarry Gardens (1 Velvet Pillar and 1 Pear tree) of $407.00; Redline Services, Inc. (1 Velvet Pillar and 1 Bradford Pear tree) of $475.00; and Precision Landscaping, Inc.(1 Cleveland Select Pear tree and 1 Prairie Flowering Crab Apple tree) of $400.00 (special price).
Motion by C. Stover to purchase trees from Precision Landscaping for the price of
$400.00, discounted from $636.84. She will inquire as to diameter of trees and if
a Bradford Pear tree can be purchased instead of a Cleveland Select Pear. Joe Stevens will purchase one (1) of the trees. Supported by P. Allagreen. 5 Ayes. 0 Nays. Motion carried.

Casco Township
Regular Meeting Minutes
June 6, 2006
Page Three

D. Bids for New Telephones
P. Allagreen advised Township Board of the need for updated phone system, in
that the current phone at her desk keeps “cutting out”, the phone at the Deputy
Treasurers’ office will not put calls on “hold” and there is a need for a phone
at the Supervisor’s desk. She also advised that she had met personally with
representatives from each of the four (4) companies that had submitted bids. The Board asked her which company from the four (4) that submitted bids she would recommend. She advised that in comparing prices for products she was presented, she would recommend Inter-Tel EncoreCX Telephone system from
Business Voice & Data Systems, LLC.
Motion by C. Stover to purchase system from Business Voice & Data Systems,
LLC., to include five (5) phones for a price of $2,393.00. Supported by D. Goulston. 5 Ayes. 0 Nays. Motion carried.

E. Change in Limestone.
K. Holk advised of the need for additional limestone to be applied to Lindsey
Road between Church Road and Meldrum Road, due to construction in that
area. She said that the area was sandy and needed immediate attention.
Motion by C. Stover to approve application of 400 tons of limestone on
Lindsey Road. Supported by P. Allagreen. 5 Ayes. 0 Nays. Motion carried.

F. Approval of Deputy Clerk and Compensation
P. Allagreen advised the Board that due to the technological advances and
system updates to the Clerk’s office, it has become necessary to appoint
a deputy that is knowledgeable of the equipment and programs that will soon
be implemented. She advised the Board that she had recently met with
her current Deputy Clerk, Arlene Schweiger and explained the situation
to her. She went on to advise the Board that Arlene will continue to
serve as the Elector’s Clerk. She recommended that her current office assistant, Mary Falkner be appointed as Deputy Clerk. She also advised that Mary has been
very helpful and has knowledge of the equipment and programs that need to
be run. She recommended that Mary be compensated at the rate of $10.00
per hour with consideration for a raise as Mary becomes familiar with
the duties of Deputy Clerk.
Motion by C. Stover to appoint Mary Falkner as Deputy Clerk at the hourly
rate of $10.00 per hour. Supported by D. Goulston. 5 Ayes. 0 Nays.
Motion carried.

Payment of Bills

Motion by C. Stover to approve bills submitted (#19947-19968) after the May 2, 2006
meeting totaling $8,416.84; bills submitted (#19969-20004) for the June 6, 2006 meeting totaling $15,880.58 and check #1032 in the amount of $282.00 for 8 liquor inspections. Supported by P. Allagreen. Roll Call Vote: Holk -Aye, Stover - Aye, Goulston - Aye, Stevens - Aye. Motion carried.

Citizen Comments

None

Adjournment
Motion by C. Stover to Adjourn at 8:18 p.m. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.