Draft
Casco Township
Regular Meeting Minutes
July 6, 2010
7:00 p.m. Call to Order
Pledge to the Flag
Present: K. Holk, C. Stover, D.Goulston, P. Allagreen. J. Stevens, 3 Township residents.
Mr. Lehn King, Township Auditor arrived at 7:25 p.m.
Motion by C. Stover to approve Agenda. Supported by P Allagreen. 5 Ayes. 0 Nays. Motion carried.
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Motion by J. Stevens to approve Minutes of Regular Board meeting of June 1, 2010. Supported by C Stover. 5 Ayes. 0 Nays. Motion carried.
Motion by J. Stevens to accept Financial Report. Supported by P. Allagreen.
Audit Report – Mr. King arrived at the meeting at 7:25 p.m.
He addressed the Board and advised that the audit went well and that the Township books are in order. He advised that the Treasurer and Clerk need to reconcile monthly as to the Trust and Agency Account; and has been an ongoing matter; and that there are Liquor Fund checks not recorded in the Clerk’s register. P. Allagreen and C.Stover explained to Mr. King that there is only one (1) check issued each month so it is difficult that a check would not be recorded. Mr. King said he would double check it. Mr. King then gave an overview of the Audit Report. K. Holk inquired as to $3.831.53 in the Liquor Fund that is due to other accounts. Mr. King stated that it’s money in the Liquor Account that needs to be paid to the General Fund. C. Stover explained that the Township receives Revenue Sharing from the State and it goes straight into the Liquor Fund, Mr. King stated he will double check on that as well. D.Goulston inquired as to uninsured bank deposits totaling $150,910.00. C. Stover advised that all accounts are FDIC insured. Mr. King said he would double check on that as well. William Ruemenapp commented that in comparing the amount with the MILAF amounts, that perhaps those monies are not insured because it is not a savings account. C. Stover indicated that she was of the understanding that all accounts are FDIC insured. There was discussion regarding Departmental Budget versus Line Item Budget. There was also discussion as to amending the Budget in April. Mr. King advised that the Budget should not be amended in April for bills paid in March. After much discussion, Mr. King advised that if the bills for April are paid in March, then the Budget can be amended in April. K. Holk inquired as to the statement in the Audit regarding unused vacation and sick leave being forfeited if not used by the end of the year. The board advised that unused days are not forfeited, and that they would change the employment policy to reflect that. Motion by K. Holk to table approval of the Audit until the information in question is addressed. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
Approximately fifteen (15) minutes later, Mr. King re-addressed the Board and stated that he had checked the worksheets that were in his car, and the $150,910.98 amount that appeared to be uninsured by FDIC is the MILAF account; and that as it is an investment account, it would not be FDIC insured. Also, that the $3,831.15 was money received through the Metro Act for road maintenance as collected from fiber optic companies for work they do laying lines. Finally, Mr. King advised that it appears that with regard to the Liquor Fund that check number 28273 was recorded as a deposit, not as money going out. P. Allagreen advised that our check numbers are not that high at this time, so it couldn’t be a check and that she didn’t think our receipt numbers were that high either, but she would check. 5 Ayes. 0 Nays. Motion carried.
1. Correspondence
No Correspondence
Casco Township
Regular Board Meeting
July 6, 2010
Page 2
2. Old Business
A. Belle River Watershed Advisory Group/Approve Operating Agreement K. Holk explained that this matter had been tabled because previous information provided did not include St. Clair County and Lapeer County agencies; and that pages had been missing in the paperwork submitted at the June meeting. Motion by K. Holk to approve the Operating Agreement at this time, and fill out the Resolution with proper Resolution number, then submit. Supported by P. Allagreen. 5 Ayes. 0 Nays. Motion carried.
3. New Business
A. Fund Balance Educational Conference/Approval for Clerk’s Attendance
Motion by D.Goulston to approve P. Allagreen to attend conference at cost of $150.00 for the conference, and $92.00 per night for hotel accommodations. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
B. Termination of Act 425 Agreement
K. Holk explained that Lenox Township had agreed to cancel the Agreement with Richmond Township, as if water and sewer were provided, it there wouldn’t be enough to supply to Lenox Township. The cost to Casco Township was approximately $4,000.00 a year. She went on to say that there has been a possible Boundary Agreement discussed. Motion by P. Allagreen to terminate the Act 425 Agreement. Supported by C. Stover. 5 Ayes. 0 Nays. Motion carried.
C. Parks and Rec/Request for Local Millage Distribution 2010 Motion by P. Allagreen to approve the Parks and Rec request for local millage Distribution 2010. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
Payment of Bills
Motion by P. Allagreen to approve payment of bills submitted (#23761-23781; and one (1) debit card purchase, after the June 1, 2010 meeting totaling $13,031.47; and bills submitted (#23782-23818), e-file First State Bank Withholding ($3,026.34), Michigan Department of State ($634.60); and one (1) debit card purchase totaling $29,863.31; and check #1003 to Donald Scheuer for $278.00 for Liquor inspections and mileage. Supported by C. Stover. Roll call vote – D.Goulston – Yes, J. K. Holk – Yes, P. Allagreen – Yes, C. Stover – Yes, J. Stevens – Yes. Motion carried.
Citizens Comments
William Ruemenapp asked if Policy states that if it must be FDIC insured. C. Stover said no.
Motion to adjourn at 8:20 p.m. by K. Holk. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
Patricia M. Allagreen
Casco Township Clerk