Casco Township
Regular Meeting Minutes
August 4, 2009
7:00 p.m. Call to Order
Pledge to the Flag
Present: K. Holk, C. Stover, P. Allagreen, D.Goulston, J. Stevens. 4 Township residents. Lehn King, Township Auditor.
Clerk excused at 8:00 p.m. to close election polls.
Motion by P. Allagreen to approve Agenda with one (1) correction under Correspondence B, delete Shaun Groden reference. Supported by C.Stover. 5 Ayes. 0 Nays. Motion carried.
Motion by J. Stevens to approve Minutes of July 7, 2009. Supported by P. Allagreen. 5 Ayes. 0 Nays. Motion carried.
Quarterly Report Motion by P. Allagreen to approve the Quarterly Report with one (1) correction item numbers 101-000-931 and 101-265-931 amounts to be reversed. Supported by C. Stover. 5 Ayes. 0 Nays. Motion carried. Motion by J. Stevens to accept Financial Report to include Interest Income Report for June. Supported by D. Goulston. 5 Ayes. 0 Nays. Motion carried.
Auditor Report Mr. Lehn King, Township Auditor arrived late. Upon his arrival, he addressed the Board. He advised that upon auditing the Township, he found things to be in order and that he had sent a clear slate for Casco to the State of Michigan. He advised that it is necessary for the Treasurer and Clerk to reconcile the Trust and Agency account each month; and other than that there was nothing of any significance, that the Clerk and Treasurer do a commendable job in keeping Township records. There was discussion regarding delinquent taxes collected and payment of fire run contracts; and reversing payable and receivable entries so that the Township would know what amounts it is working with. There was question as to the $57,854.90 accounts receivable amount and upon checking it was confirmed that $49,945.00 of that was State Revenue Sharing and $9,909.00 was Property Tax collection.
Motion by P. Allagreen to have reverse entries under Delinquent Taxes and Fire Contract and the approve Audit Report. Supported by K. Holk. Roll Call vote. Goulston yes, Stover yes, Stevens yes, Allagreen yes, Holk yes. Motion carried. After the motion was carried, there was general discussion and explanation by Mr. King as to wording in the Audit Report.
1. Correspondence
A. St. Clair County Road Commission/2010 Local Funding Assistance Program K. Holk advised the Board that ditching wasnt included in this years program. She advised also that Mr. Weston had told her that the Road Commission may consider including ditching in the program, but that they had no included it. K. Holk will contact Mr. Weston and ask for it. J. Stevens asked her to inquire as to where the County is in moving the poles on Meisner in readiness to pave the unpaved portion
2. New Business
A. 2009 Parks and Rec Local Millage Distribution: Discussion as to sponsorship with Regional Youth Initiative Program. Motion by C. Stover to approve local Millage
distribution. Supported by J. Stevens.5 Ayes. 0 Nays. Motion carried.
B. Approval of Fee for Site Inspection on Commercial and/or Industrial K. Holk explained the need for final inspection for site improvements on commercial and/or industrial projects. After discussion, Motion by C.Stover to approve fee of $100.00 to Building Official to do site plan inspection. Supported by D. Goulston. 5 Ayes. 0 Nays.
C. Approve Re-appointment of Construction Board of Appeals Motion by J. Stevens to re-appoint Paul DeWitte, Robin Caruss and Steve Nikkel for
a three (3) year term. Supported by P. Allagreen. 5 ayes. 0 Nays. Motion carried.
Payment of Bills
Motion by C. Stover to approve bills, submitted (#22374-22439), after the July 7, 2009 meeting totaling $26,520.66; and bills submitted for the August 4, 2009 meeting (#22396-22439), totaling $19,032.49. Also, check #1071 to Don Scheuer for $278.00 for liquor inspections and mileage. Supported by J. Stevens. Roll Call Vote: Holk - Aye, C. Stover Aye,
P. Allagreen - excused, Goulston Aye, J. Stevens Aye. 4 Ayes. Motion carried.
Citizens Comments: Discussion regarding how amount received for parks and rec is determined. C. Stover explained it is determined by the annual millage. Also, discussion as to repair of recent resurface of St. Clair Hwy.
Motion to adjourn at 8:15 p.m. by K. Holk. Supported by D. Goulston. 4 Ayes. 0 Nays.
Motion carried.
Patricia M. Allagreen
Casco Township Clerk