Casco Township
Regular Meeting Minutes
April 5, 2011
7:00 p.m. Call to Order
Present: K. Holk, D.Goulston, P. Allagreen. J. Stevens, and C.Stover. Mr. Dave Rushing, St. Clair County Commissioner and Kelly Osterman, Richmond Aud. 6 Township residents.
Motion by J. Stevens to approve Agenda with two (2) additions – Following Financial Report add “Dave Rushing/Re: Landfill Tipping Fees” and under New Business, add “D” Letter from Attorney James Dubay/Re: Hourly costs . Supported by D. Goulston.
5 Ayes. 0 Nays. Motion carried.
.
Motion by C. Stover to approve Minutes of Regular Board meeting of March 1, 2011. Supported by J. Stevens. 5 Ayes. 0 Nays. Motion carried.
Final Amendment – Budget 2010-2011
P. Allagreen outlined the following amendments to the Budget:Delete the following $658.43/Deputy Clerk - Account #101-215-704; $564.06/Deputy Treasurer – Account #101-253-704;$525.39/Board Secretary – Account #101-101-707; $460.67/Assessor Assistant – Account #101-101-714; $128.62/SS Taxes – Account #101-101-715; 2589.32/Legal Fees – Account #101-101-826; 3677.50/Assessing – Account #101-101-827; and $35.00/ Building Dept. Telephone – Account 101-371-853 totaling $8638.99. Correct amount $8074.93 Deduct $2600.00 from Building Inspector - Account #101-371-821, add $2600.00 Contingency Account #101-101-997 leaving a balance in the Contingency Account of $69.17. Correct amount $633.23. Motion by D. Goulston to approve final amendments to the 2010-2011 Budget. Supported by J. Stevens. Roll Call Vote: D. Goulston – Yes, J. Stevens – Yes, P. Allagreen – Yes, K. Holk – Yes, C. Stover – Yes. Motion carried.
C. Stover inquired as to $25,000.00 from Parks and Rec for matching of funds for the Aud to reflect and to be moved in the new budget. K. Holk and P. Allagreen confirmed it would reflect in the new Fiscal Year Budget.
Motion by J. Stevens to accept Financial Report. Supported by D. Goulston. 5 Ayes. 0 Nays.
Motion carried.
C. Stover commented that the Township will be receiving approximately $10,000.00 in May for delinquent real property taxes owed by the County.
Mr. Dave Rushing, St. Clair County Commissioner/Landfill Tipping Fees
Mr. Rushing addressed the Board with regard to concern for the need of the landfill needing an equity fund. The County may need to raise the tipping fees by $1.00 per household per month. He advised the Board that the County Commission hopes to be able to eventually eliminate the Central Dispatch fees. Also discussed were the bioreactor at the landfill and the Pelton Drain project.
1. Correspondence
A. Richmond Area Chamber of Commerce/Recent Elected Officials Forum
C. Stover reported to the Board that she had attended the event and had advised the Chamber that the Township will join the Chamber of Commerce. She advised the Board that she would attend any functions on behalf of the Township. K. Holk thanked Colleen
for attending on behalf of Casco.
2. New Business
A. Approve Additional Money for Sue Macker for filling in for Planning Commission
Recording Secretary
Motion by C. Stover to approve amount as recommended by Board. Upon discussion,
Motion rescinded by C. Stover.
Motion by K. Holk to pay an additional $20.00 for any Planning Commission member
who takes meeting minutes in the absence of the Recording Secretary. Supported by
J. Stevens. 5 Ayes. 0 Nays. Motion carried.
Casco Township
Regular Board Meeting
April 5, 2011
Page Two
2. New Business - Continued
B. Service Agreement with Network Computers
P. Allagreen outlined the actual costs that the Township would have incurred if
There hadn’t been a service contract. The Board expressed concern over the
viruses that the office computers have gotten.
Motion by C. Stover to approve the $3,000.00 Service Contract for one year with Network
Computers. Supported by P. Allagreen. 5 Ayes. 0 Nays. Motion carried.
K. Holk requested that the Township have Network Computers provide webhosting
services. P. Allagreen will contact them. Comment by Kelly Osterman that the
Township confirm that there will be no additional charges for website updating. P.
Allagreen said she would make sure of that.
C. New Cost Estimate for Master Plan
K. Holk advised the Board that she had spoken with Rod Arroyo, and that the
Original cost for the Master Plan was $19,000.00, had been reduced to under $9,500.00;
and that the Recreation Plan was $14,000.00 and is now under $7,800.00. The new proposal is now $6,950.00 for the Master Plan Update. There was discussion and concern by the Board that perhaps now is not the time to expend this amount of money. P.
Allagreen inquired as to what the proposed Update will include. K. Holk advised
Property annexed by the City of Richmond, the Water Service available in the Industrial
Zone, Adair and the businesses there and the Park property. W. Ruemenapp advised
the Board that he had spoken to Rod Arroyo, and reported that Rod had told him that
the Township doesn’t have to do an update at this time if they don’t want to. K. Holk
said the Master Plan needs to be updated because of the Water Agreement with Ira.
Bill told her that the Master Plan doesn’t need to be updated, because running water
doesn’t require rezoning. K. Holk said the Park property may need be rezoned for possible sale in the future, but Bill commented that the Park property is already zoned
AG, not Recreational Open Space. After discussion, J. Stevens commented that the
Township needs to confirm the zoning, just to make sure. C. Stover commented that she
didn’t impede any businesses.
Motion by D. Goulston to revisit the issue in one year. J. Stevens asked the Board be
Sure to address the matter timely due to the businesses in Adair. Supported by C. Stover.
5 Ayes. 0 Nays. Motion carried.
D. Letter from Attorney James Dubay/Hourly Costs
P. Allagreen read communication dated April 5, 2011 from Attorney Dubay. Mr. Dubay offered an hourly reduction rate from $125.00 per hour to $115.00 per hour. K. Holk
stated that the reduction is for the remainder of this year. There was discussion by the
Board and it was the consensus of the Board that information be provided to Mr. Dubay
as he requests, but it should not be necessary for the Township to provide the entire office
file to him when appearing in Court.
3. Discussion of Implication of Census Count
K. Holk advised the Board that the Township has lost 643 people. Discussion by
the Board as to what options may be available. She commented that the Township may
have to override Headlee. She advised the Board that the Pelton Drain project may cost
the Township $15,000.00 per year for the next 15 years.
Casco Township
Regular Meeting Minutes
April 5, 2011
Page 3
Payment of Bills
Motion by C. Stover to approve payment of bills submitted (#24272-24290); after the March 1, 2011 meeting totaling $23,755.35; and bills submitted for the April 5, 2011 meeting (#24291-24332), e-file First State Bank Withholding ($554.00), Michigan Department of State ($2661.02), totaling $22,259.05 Also, check #1012 to D. Scheuer for $251.50 for liquor inspections and mileage. Supported by J. Stevens. Roll call vote –D. Goulston – Yes, J. Stevens – Yes, P. Allagreen – Yes, K. Holk – Yes, C. Stover – Yes. Motion carried.
Citizens Comments
Kelly Osterman addressed the Board and advised that Lenox Township will contribute $12,000.00 and a Lenox Township resident will contribute $5,000.00 for the purchase of a management system, which will designate where the person is from who is attending the Aud. She also outlined the various activities taking place at the Aud and that she will be applying for more grant money in the upcoming months. She also advised the Board that she will be providing a copy of the Annual Report, and that a Youth Advisory Council in the schools is in the works.
Motion to adjourn at 8:48 p.m. by P. Allagreen. Supported by J. Stevens. 5 Ayes. 0 Nays.
Motion carried.
Patricia M. Allagreen
Casco Township Clerk